Are you in need of a reliable template for following up on background checks? Look no further, as we have curated a comprehensive Background Check Follow Up Email Sample to streamline your hiring process.
The Best Structure for Background Check Follow Up Email Sample
When it comes to following up on a background check, it’s important to strike the right balance between professionalism and friendliness. Here’s a breakdown of the best structure for a background check follow-up email:
- Subject Line: Keep it clear and concise, such as “Background Check Follow-Up.”
- Greeting: Start with a friendly greeting, using the recipient’s name if possible.
- Introduction: Briefly remind the recipient of who you are and why you’re reaching out.
- Confirmation: Confirm that they received the initial background check request and ask if they need any additional information from you.
- Timeline: Provide a general timeline for when they can expect to hear back about the background check results.
- Appreciation: Thank them for their cooperation and understanding throughout the process.
- Closing: End the email with a polite sign-off, such as “Best regards” or “Sincerely.”
Here’s a sample template you can use for a background check follow-up email:
| Your Company Name |
|---|
| Dear [Recipient’s Name], |
| I hope this email finds you well. I wanted to follow up on the background check request we submitted recently. Have you received all the necessary information from our end? |
| We anticipate hearing back about the results within the next week. If there are any delays or additional information needed, please don’t hesitate to reach out to me. |
| Thank you for your cooperation and understanding throughout this process. Your prompt attention to this matter is greatly appreciated. |
| Best regards, |
| Your Name Your Title Your Company Name |
Sample Background Check Follow Up Email Templates
Follow Up on Pending Background Check Results
Dear [Candidate Name],
I hope this email finds you well. We wanted to touch base regarding the status of your background check results. We have not received the final report yet and want to ensure that there are no delays in the hiring process. Please let us know if there are any concerns or updates on your end.
Thank you for your attention to this matter.
Best regards,
[Your Name]
HR Manager
Request for Additional Information for Background Check
Dear [Candidate Name],
We are in the process of conducting a background check for your employment with our company. However, we require additional information or documentation to complete the verification process. Please provide the necessary details at your earliest convenience.
Thank you for your cooperation in advance.
Warm regards,
[Your Name]
HR Manager
Explanation of Discrepancy in Background Check Results
Dear [Candidate Name],
It has come to our attention that there may be discrepancies in the background check results we received. We wanted to give you an opportunity to provide an explanation or clarification regarding these findings. Your response will greatly assist us in making an informed decision.
We appreciate your prompt attention to this matter.
Sincerely,
[Your Name]
HR Manager
Notification of Delay in Background Check Process
Dear [Candidate Name],
We apologize for the delay in completing your background check process. Due to unforeseen circumstances, there has been a holdup in obtaining the necessary information. Rest assured, we are working diligently to expedite the process and will keep you updated on any developments.
Thank you for your understanding and patience.
Best regards,
[Your Name]
HR Manager
Tips for Background Check Follow Up Email Sample
Following up on a background check is crucial to ensure a smooth hiring process. Here are some tips on how to craft an effective follow-up email:
- Be Professional: Start by addressing the recipient with courtesy and professionalism. Use a formal tone and proper grammar throughout the email.
- Express Gratitude: Begin the email by thanking the recipient for their time and for conducting the background check.
- Specify the Purpose: Clearly state the purpose of the email, which is to follow up on the status of the background check.
- Provide Context: Briefly remind the recipient of your application and the position you applied for. This will help them remember who you are and why they conducted the background check.
- Ask for an Update: Politely inquire about the status of the background check and when you can expect to receive the results. This shows your enthusiasm and interest in the position.
- Offer Assistance: Let the recipient know that you are available to provide any additional information or documentation if needed to expedite the process.
- End on a Positive Note: Close the email by expressing your continued interest in the position and your eagerness to hear back soon.
Here’s a sample template you can use for your background check follow-up email:
| Subject: | Follow-Up on Background Check Status |
|---|---|
| To: | [Recipient’s Name] |
| Dear [Recipient’s Name], | |
| I hope this email finds you well. I wanted to follow up on the background check process for the [Position Name] position I recently applied for at [Company Name]. | |
| I am eager to learn about the status of the background check and when I can expect to receive the results. Please let me know if there is any additional information or documentation needed from my end to facilitate the process. | |
| I appreciate your time and consideration throughout this process and look forward to potentially joining the team at [Company Name]. | |
| Thank you for your attention to this matter. | |
| Sincerely, | |
| [Your Name] | |
Thanks for Taking the Time to Read!
I hope this sample background check follow-up email helps you craft your own professional message. Remember to always follow up after a background check to show your continued interest in the position. If you found this article helpful, be sure to come back and visit again for more useful tips and advice. Happy job hunting!