Are you looking for a way to effectively follow up on a recent quotation that you have sent out? A well-crafted Quotation Follow Up Email Sample can help you communicate professionally and prompt a response from your potential client. In this article, we will provide you with a helpful template that you can use to follow up on your quotations and increase your chances of securing the deal.
The Best Structure for Quotation Follow Up Email Sample
When following up on a quotation sent to a potential client, it’s important to craft a well-structured email that effectively conveys your message. Here is the best structure for a Quotation Follow Up Email Sample:
- Subject Line: Keep your subject line clear and concise, indicating that this is a follow-up to a quotation.
- Greeting: Start your email with a polite greeting, addressing the recipient by name if possible.
- Introduction: Briefly remind the recipient about the quotation you previously sent.
- Reinforcement of Value: Highlight the key benefits and value propositions of your product or service.
- Call to Action: Clearly state the next steps you would like the recipient to take, whether it’s a decision on the quotation or a request for additional information.
- Closing: End your email with a thank you for the recipient’s time and consideration.
- Signature: Include your full name, job title, and contact information.
Here is a sample structure for a Quotation Follow Up Email:
| To: | [Recipient’s Email Address] |
|---|---|
| Subject: | Follow-Up on Quotation |
Hi [Recipient’s Name],
I hope this email finds you well. I wanted to follow up on the quotation I sent you last week for [Product/Service].
Our [Product/Service] offers [Key Benefit 1], [Key Benefit 2], and [Key Benefit 3], which can greatly benefit your business.
If you have any questions or would like to proceed with the quotation, please let me know. I’m here to assist you with any further information you may need.
Thank you for considering our [Product/Service].
Best regards,
[Your Full Name]
[Your Job Title]
[Your Contact Information]
Quotation Follow Up Email Sample for Delayed Response
I hope this email finds you well. I wanted to follow up on the quotation I sent you last week. I understand you may be busy, but I would appreciate it if you could let me know if you have any questions or need further clarification. We are here to assist you in any way we can.
Looking forward to hearing from you soon.
Warm regards,
[Your Name]
Quotation Follow Up Email Sample for New Information
I trust this email finds you well. I am following up regarding the quotation I provided you with last week. I wanted to inform you that we have some new information that may be of interest to you. Please let me know if you would like to discuss further or if you have any questions.
Thank you for considering our services.
Best regards,
[Your Name]
Quotation Follow Up Email Sample for Revised Quote
Hope you are doing well. I am reaching out to follow up on the quotation I provided you with last week. We have made some changes to the quote based on your feedback and would love to go over the revised details with you. Please let me know if you would like to schedule a call or meeting to discuss further.
Looking forward to your response.
Warm regards,
[Your Name]
Quotation Follow Up Email Sample for Project Timeline
I hope this message finds you well. I am reaching out to follow up on the quotation provided for your project. I wanted to discuss the project timeline and see if there are any adjustments needed from our end. Please let me know if you have any specific requirements or deadlines in mind.
Thank you for considering our services.
Best regards,
[Your Name]
Quotation Follow Up Email Sample for Payment Deadline
I trust you are well. I am reaching out to remind you of the payment deadline for the quotation we provided you with last week. Please let me know if you need any assistance or if there are any issues with the payment process. We are here to help in any way we can.
Looking forward to your prompt response.
Warm regards,
[Your Name]
Quotation Follow Up Email Sample for Feedback
Hope this email finds you well. I am following up on the quotation we provided for your project. I would love to hear your feedback and any suggestions you may have. Your input is valuable to us and will help us improve our services in the future.
Thank you for considering our services.
Best regards,
[Your Name]
Quotation Follow Up Email Sample for Special Discount
Trust you are doing well. I wanted to follow up on the quotation we sent you last week and offer you a special discount on our services as a token of appreciation for considering us. Please let me know if you would like to avail of this offer or if you need any further information.
Looking forward to your response.
Warm regards,
[Your Name]
Tips for Quotation Follow Up Email Sample
As an HR Manager, it’s essential to master the art of follow up emails, especially when it comes to requesting for quotations from vendors or service providers. Here are some in-depth tips to help you craft an effective Quotation Follow Up Email Sample:
- Personalize the Email: Start by addressing the recipient by their name and mention the specific quotation you are following up on. This shows that you are attentive and interested in their response.
- Clear and Concise Message: Keep your email short and to the point. Clearly state the purpose of your follow up and any additional information that may be needed.
- Express Appreciation: Thank the recipient for their time and effort in providing the initial quotation. This helps to build a positive relationship with the vendor.
- Provide Deadline: Clearly indicate the deadline for the response or any next steps required. This helps to set expectations and prompt action from the recipient.
- Include Contact Information: Make sure to include your contact information in case the recipient has any questions or needs clarification on the quotation request.
Below is a sample structure you can use to format your Quotation Follow Up Email:
| Subject Line: | Follow Up on Quotation Request – [Your Company Name] |
|---|---|
| Greeting: | Dear [Recipient’s Name], |
| Body: | Thank you for providing the quotation for [Service/Product Name]. I am following up to inquire about any updates or additional information needed on the quotation. Please let me know if there are any questions or if further clarification is required. |
| Deadline: | We would appreciate it if you could provide a response by [Deadline Date]. |
| Closing: | Thank you for your attention to this matter. I look forward to hearing from you soon. |
Thanks for Reading!
I hope this “Quotation Follow Up Email Sample” has been helpful to you in crafting your own follow-up emails. Remember, it’s always important to personalize your emails and follow up in a timely manner. If you have any questions or need further assistance, feel free to reach out. Visit again soon for more tips and tricks on improving your communication skills. Happy quoting!