Best Practices for Crafting a Severance Negotiation Email Sample

The Best Structure for Severance Negotiation Email Sample

When negotiating a severance package with your employer, it’s important to communicate your requests clearly and professionally. Writing a well-structured email can help you make your case effectively. Here’s a guide to the best structure for a severance negotiation email sample:

1. Subject Line: Start with a clear and concise subject line that signals the purpose of your email, such as “Severance Negotiation Request”.
2. Greeting: Begin your email with a polite greeting, addressing the recipient by their name if possible.
3. Introduction: Introduce yourself and briefly explain the reason for your email. Acknowledge any previous discussions about severance or termination.
4. Main Body: This is where you will outline your reasons for requesting a specific severance package. Be clear and concise, providing any relevant details or supporting documentation.
5. Negotiation Points: List out the key points you want to negotiate, such as additional severance pay, extended benefits, or outplacement services.
6. Closing: Thank the recipient for considering your request and express your willingness to discuss further. Provide your contact information for follow-up.

Remember to keep your tone professional and respectful throughout the email. Be prepared to negotiate and compromise, while also standing firm on important points. Below is a sample structure you can follow for your severance negotiation email:

Subject Line:	Severance Negotiation Request
Greeting:	Dear [Recipient’s Name],
Introduction:	I hope this email finds you well. I am writing to discuss the terms of my upcoming separation from the company and to request a meeting to negotiate my severance package. As we previously discussed, my last day of employment will be [Date].
Main Body:	I have been a dedicated employee at [Company Name] for [Number] years and have made significant contributions to the team. In light of my years of service and the circumstances surrounding my departure, I am requesting a severance package that reflects my commitment and loyalty to the company.
Negotiation Points:	Additional severance pay equivalent to [Number] months of salary Extended health benefits for [Number] months Outplacement services assistance for job search
Closing:	I appreciate your attention to this matter and am open to discussing these points further in a meeting. Please let me know your availability to schedule a time to talk. I can be reached at [Phone Number] or [Email Address]. Thank you for considering my request.

Sample Severance Negotiation Email Templates

Severance Negotiation due to Company Restructuring

Dear [Employee Name],

I wanted to discuss the terms of your severance package following the recent company restructuring. I understand this may be a challenging time for you, and I am here to assist in negotiating a fair and mutually beneficial agreement. Please let me know your availability to discuss further.

Thank you for your understanding.

Best regards,

Severance Negotiation due to Redundancy

Dear [Employee Name],

I regret to inform you that your position is being made redundant. I would like to discuss the terms of your severance package to ensure a smooth transition during this time. Please let me know when you are available to discuss further.

Thank you for your understanding.

Best regards,

Severance Negotiation due to Performance Issues

Dear [Employee Name],

Following a review of your performance, we have decided to part ways. I would like to discuss the terms of your severance package to ensure a fair and amicable separation. Let’s schedule a meeting to finalize the details and address any concerns you may have.

Thank you for your cooperation.

Best regards,

Severance Negotiation due to Personal Reasons

Dear [Employee Name],

I understand that you have expressed a desire to move on due to personal reasons. Let’s discuss the terms of your severance package in a way that is respectful of your circumstances. Please let me know your availability for a meeting to finalize the details.

Thank you for your candor.

Best regards,

Severance Negotiation due to Voluntary Resignation

Dear [Employee Name],

I have received your resignation letter and would like to discuss the terms of your departure. Let’s work together to negotiate a fair severance package that reflects your contributions to the company. Please let me know when you are available to discuss further.

Thank you for your dedication.

Best regards,

Severance Negotiation due to Health Reasons

Dear [Employee Name],

I understand that your health concerns have led to your decision to step away from the company. Let’s discuss the terms of your severance package with compassion and empathy. I am here to support you during this difficult time, and I am available to discuss the details at your convenience.

Thank you for your openness.

Best regards,

Severance Negotiation due to Incompatible Work Culture

Dear [Employee Name],

I recognize that our work culture may not align with your values and goals. Let’s discuss the terms of your severance package in a manner that respects your perspective. I am committed to reaching a mutual agreement that allows for a smooth transition. Please let me know when you are available to discuss further.

Thank you for your honesty.

Best regards,

Tips for Severance Negotiation Email Sample

When negotiating severance packages via email, it’s important to be professional, concise, and clear in your communication. Here are some tips to help you draft an effective severance negotiation email:

• Be specific: Clearly outline the terms you are seeking in terms of severance pay, benefits, and any other considerations.
• Provide justification: Explain why you believe you are entitled to the terms you are requesting. This could include factors such as your tenure with the company, previous performance reviews, or industry standards.
• Maintain a positive tone: While you may be disappointed in the circumstances leading to your departure, it’s important to keep a professional and positive tone throughout your email.
• Be flexible: Consider offering alternative solutions or compromises to show that you are willing to negotiate and reach a mutually beneficial agreement.
• Proofread: Before sending your email, make sure to proofread it for any errors in grammar, spelling, or clarity. You want to make sure your message is professional and well-written.

Here is a sample structure you can use for your severance negotiation email:

Subject Line:	Severance Negotiation Request
Greeting:	Dear [HR Manager’s Name],
Introduction:	I am writing to discuss the terms of my severance package as I transition out of my role at [Company Name].
Main Body:	I am requesting [specific terms you are seeking]. My rationale for requesting these terms includes [brief explanation of justification]. I am open to discussing options and finding a solution that works for both parties.
Closing:	Thank you for considering my request. I look forward to discussing this further with you.
Sincerely,	Your Name

Thanks for Reading!

I hope this sample severance negotiation email helps you in your future career endeavors. Remember, negotiations can be tough, but it’s important to advocate for yourself and your worth. If you have any questions or need further assistance, feel free to reach out. And don’t forget to check back for more helpful tips and samples in the future. Happy negotiating!